Detach Committed Media from a Work Samples Select Page

By January 6, 2018April 5th, 2019Work Sample Select

You may have some applicants contact you to ask how to detach an item that is attached to a Work Sample Select page or how to make a media file “uncommitted.” Media that is attached to an In Progress application will be “committed” in the applicant’s Work Samples Bank. An item that is committed cannot be modified or removed from the bank. Detaching the media from the In Progress application will uncommit the item.

*Submitting the application will also remove the ”committed” status from the media. When an application is submitted, a copy of the media is created and attached, which “frees up” the original media to be modified or removed from the bank without changing the submission on record.

If you’re asking your applicant to detach their media, they will need to do the following:

  1. Login to the applicant portal at [domain].gosmart.org.
  2. Navigate to the Current Programs & Applications tab.
  3. Locate the cycle in question and click the link to enter the application or pageset (they will need to be in the appropriate status. If they have already submitted and the deadline has not passed, the admin will need to set their status to In Progress. If the deadline has passed, the admin will need to set their status to Exception).
  4. Navigate to the Work Sample Select page in the table of contents (this is the page that requires applicants to use the Attach and Bank buttons, see image below).
  5. Click the Attach [Media] button for the appropriate media type that needs to be detached.
  6. Uncheck the box next to the media that needs to be detached.
  7. Click Save and Close Frame.
  8. Leave the application and the changes will be made and saved.
Clicking the Attach [Media] button will open the modal that displays all the media from the applicant’s bank.
Checking this box will attach this media to the application. Unchecking this box before submission will detach this media from the application.
Clicking Save and Close Frame will save the applicant’s selection.

If you’re detaching a work sample as an admin (without the applicant), you will need to do the following:

  1. While logged in as an admin, navigate to Grant Manager > Grant Manager.
  2. Select the program and cycle.
  3. Locate the application(s) in question.
  4. Click the Details button.
  5. In the tab where you are now logged in as the applicant, navigate to the Current Programs & Applications tab.
  6. Locate the cycle in question and click the link to enter the application or pageset.
  7. Navigate to the Work Sample Select page in the table of contents (this is the page that requires applicants to use the Attach and Bank buttons).
  8. Click the Attach [Media] button for the appropriate media type that you want to detach.
  9. Uncheck the box next to the media you want to detach.
  10. Click Save and Close Frame.
  11. Leave the application and the changes will be made and saved.

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